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RISK APPRAISAL

GENERAL OUTLINE

The Wensleydale Tournament of Song provides opportunities for individuals and groups to perform in music and the spoken word in a competitive context. Performances take place in a framework of classes – some very specific and others general.   Following each class or group of classes, the adjudicator gives an oral appraisal of, and a mark for each performance. Class winners are identified and, In some cases, the best mark will result in the awarding of a (returnable) trophy and/or a financial award.

 

The number in attendance varies greatly:  classes involving schools or choirs result in considerable numbers in the venue both performers and audience, but some of the individual adult classes may be attended by fewer than ten performers and audience plus Council members and volunteers.

 

The Tournament has adopted the policies set out in the current syllabus (Appended) and the Tournament Website https://www.wensleydaletos.co.uk/policies

 

Most of the Tournament takes place at the hall at the Leyburn Methodist Chapel, while some classes with larger attendances are held

at the Tennants Garden Room. Each of these premises is covered by its own risk appraisal the relevant  provisions of these appraisals  are incorporated into this appraisal.  

With particular regard to the protection of children, it is emphasised that all children are to remain the responsibility of their teacher, parent

or guardian while on the premises. Where supervised by a teacher the school’s safeguarding policy and relevant risk assessments should

be followed.

 

The Tournament is run by the Tournament Council – and all Council members hold current DBS Enhanced Certificates. Council members

are in attendance at Tournament sessions. Those sessions are also greatly assisted by volunteers.  

 

“Nominated Steward”

At each session there will be a Member of Council who will (along with any other duties) take over responsibility in the event of emergency. This Member will be briefed on the functions of this responsibility as well as information on emergency lighting, exits, fire extinguishers, outside congregating places and first aid provision. 

 

The preparation of the Tournament includes measures designed to remove risk and hazards by 

  • rules designed to protect children,

  • recruitment of competent people to run the events

  • provision of safe equipment  - e.g. staging

 

The Methodist Hall is  fully equipped to accommodate events such as the Tournament.  Matters such as emergency lighting, toilets are in place and managed by the Methodist Chapel in accordance with their Risk Appraisal. The Hall has a first aid kit in the kitchen, and the Tournament also has a first aid kit which will be held at the ticket desk at reception. 

 

Tennants Garden Rooms

Tennants staff  are responsible for management of the premises throughout the Tournament events including dealing with emergencies.

 

The following detailed Risk Appraisal comprises Section A dealing with the Methodist Hall and Section B dealing with Tennants Garden Room.

SECTION A LEYBURN METHODIST HALL 

CATEGORY / AREA  OF RISK A1

Setting up and removing the staging and moving piano

 

HAZARD

Manual handling of wooden floor panels and metal frame components. 

Process relies on volunteers who know how to erect the staging.

Connecting the items in the correct ways.

Risks – lifting and handling loads too heavy

Danger Strained muscles, Falling injuries

 

WHO AFFECTED - Volunteers erecting staging

 

CONTROL MEASURES

Secure sufficient volunteers to share the workload

Ensure volunteers aware of risks 

Record the erection process to ensure that safe processes carried out even if knowledgeable volunteers not available

CATEGORY / AREA  OF RISK A2

Safeguarding Concerns  - Children – Junior Classes  

 

HAZARD - Inappropriate contact adult-child

 

WHO AFFECTED - Children

 

CONTROL MEASURES

Responsibility of parents and/or school staff as set out in the Syllabus (appended) to be emphasised in confirming bookings.

Ensure no single and unauthorised adult in contact with children (except parent, guardian or teacher)

Competitors studying unseen texts in the Chapel will be supervised by Council Member and a teacher

Enforce photo/filming prohibition

CATEGORY / AREA  OF RISK A3 - Performers fall off the staging

 

HAZARD - Staging with unguarded edge, 

 

WHO AFFECTED

Performers - Adjudicators

Council members and volunteers

 

CONTROL MEASURES

This risk is accepted  - barrier systems would reduce interaction provided on stairs to performers stage and to adjudicator platform

Competitors warned of danger and offered the opportunity to perform on floor in front of stage

CATEGORY / AREA  OF RISK A4 - Dirt/Spills

 

HAZARD - Spillage of food or drink  - slip hazard created

 

WHO AFFECTED - All attending

 

CONTROL MEASURES

 Drink and food not permitted to audience or performers

Spills of drinks being taken to Council members and volunteers to be dealt with immediately by Council members and volunteers

CATEGORY / AREA  OF RISK A5 Emergency – power cut or fire  

HAZARD - Power Cut 

Emergency lighting visible over exit doors providing limited light within the space

Danger of panic rush to exit doors causing injury

 

WHO AFFECTED - All Present

 

CONTROL MEASURES

Nominated Steward to take charge in emergency

Torches to be provided to Nominated Steward and at the ticket table

Electrical malfunctions to be referred to Chapel Safeguarding Officer – Council members and volunteers not to carry out repairs

 

HAZARD - Fire alarm sounds

 

WHO AFFECTED - All Present

 

CONTROL MEASURES - Nominated Steward to take charge 

Switch off supply at Circuit break as appropriate

Secretary (or Council Member if Secretary absent) calls Fire Brigade

CATEGORY / AREA  OF RISK A6

General management of audience and performers

 

HAZARD 

Overcrowding leading to general discomfort, and difficulty for people taken ill

 

WHO AFFECTED - Audience

 

CONTROL MEASURES

Written Seating plan to be approved by Chapel Safeguarding Officer including provision for overall capacity and allowing for disabled access and general easy movement 

Layout to provide for access to fire exits, toilets, and kitchen

Fire doors to be kept shut 

Door Stewards to keep numbers equal to number of seats

HAZARD 

Wheelchair users to be accommodated at all sessions

 

WHO AFFECTED - Wheelchair users - Others attending

 

CONTROL MEASURES

Door Stewards to look after users including adjusting seating to allow preferred location where possible

HAZARD 

Audience and performers waiting to enter 

(Entry not permitted during individual performances. Those waiting are held in the entrance lobby. Delays possible up to 15 minutes).

This risk cannot be eliminated because disturbing performances would be unacceptable

Some may be distressed by the squash

WHO AFFECTED - Those waiting to go into hall

 

CONTROL MEASURES

The concern of overcrowding relates mainly to the junior classes supported by many schools.  At these times the Chapel main doors are open and performers can wait in the Chapel until they come through to the hall to perform. 

At other times, if the hall seating is full, audience and performers

at a suitable break can be invited to pass through the hall to

the Chapel.

 

HAZARD

Kitchen represents hazard through electrical equipment etc.

Unauthorised people in kitchen get in the way of Council members and volunteers operating

 

WHO AFFECTED - Council members and volunteers

 

CONTROL MEASURES

Access to kitchen only for Council members and volunteers.

NB The Hall first aid kit is kept in the kitchen

 

HAZARD - Electrical equipment

 

WHO AFFECTED - All Present

 

CONTROL MEASURES

Performers using mains electrical equipment use sockets at back

of stage

Mains electrical equipment used by Tournament to be PAT tested 

SECTION B TENNANTS GARDEN ROOM 

CATEGORY / AREA  OF RISK B1

Performers fall off the staging

 

HAZARD

Performers could fall off the stage - Falling injuries

 

WHO AFFECTED

Performers

Adjudicators

Council members and volunteers

 

CONTROL MEASURES

This risk is accepted  - barrier systems would reduce interaction 

Competitors advised warned of danger and advised not to go to edge of stage

Competitors advised warned of danger and offered the opportunity to perform on floor in front of stage

 

CATEGORY / AREA  OF RISK B1

Safeguarding Concerns  - Children – Junior Classes  

HAZARD - Inappropriate contact adult-child

 

WHO AFFECTED

Children

 

CONTROL MEASURES

Responsibility of parents and/or school staff as set out in the Syllabus (appended) to be emphasised in confirming bookings,

Ensure no single and unauthorised adult in contact with children (except parent, guardian or teacher)

Enforce photo/filming prohibition

 

 

CATEGORY / AREA  OF RISK B3 Emergency –power cut or fire  

 

HAZARD

Power Cut 

Emergency lighting visible over exit doors providing limited light within the space

Danger of panic rush to exit doors causing injury

 

WHO AFFECTED

All Present

 

CONTROL MEASURES 

Nominated Steward to take charge immediately  - Tennants staff take control as soon as possible Tennants staff present to assist attendees in evacuating out of and away from the building and have received necessary briefing to carry this out effectively.

Exit routes clearly signed and easily identifiable

 

 

HAZARD

Fire alarm sounds

 

WHO AFFECTED

All Present

 

CONTROL MEASURES

Tennants Staff take control

Tennants staff present to monitor for any fire situation and alert attendees of need to evacuate.

 

 

CATEGORY / AREA  OF RISK B4

General management of audience and performers

 

HAZARD 

Overcrowding leading to general discomfort, and difficulty for people taken ill

 

WHO AFFECTED 

All present

 

CONTROL MEASURES

 Seating plan to be provided by Tennants including provision for overall capacity and allowing for disabled access and general easy movement

 

HAZARD Wheelchair users to be accommodated at all sessions

 

WHO AFFECTED 

Wheelchair users

Others attending

 

CONTROL MEASURES

Door Stewards to look after users including adjusting seating to allow preferred location where possible

HAZARD 

Electrical equipment  

 

WHO AFFECTED

All  Present

 

CONTROL MEASURES 

Performers to use electrical equipment using sockets at the stage

All Mains electrical equipment used at Tennants to be PAT tested. (Includes performers’ equipment)

 

HAZARD 

Audience waiting to enter can assemble outside the hall – no risk involved

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