This Notice explains how we will collect

and use your personal data.

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The Wensleydale Tournament of Music and Speech is a Festival and Registered Charity Number 1007474, providing a facility which enables children and adults to perform musically; that is instrumentally, vocally, chorally, as well as in speech and drama in front of an adjudicator and an audience, in order to obtain an adjudication of each performance.

As a Data Controller, the WTMS is responsible for decisions on the purposes for which your personal data is processed, how the processing is carried out and for ensuring the care of your personal data. We may collect personal data such as, your name, address, date of birth, telephone number and email address when you contact us to be put on our mailing/emailing list, submit an entry or are a volunteer, friend or sponsor of our Festival.

We collect information in order to process and manage your entry, keep you updated about our events, send you syllabuses and timetables, process applications to join us as a volunteer, friend or sponsor, process donations, and respond to general enquires or complaints. We will use your data only to manage your festival involvement with us.

We will not share information with anyone else, except for HMRC for the purpose of reclaiming any Gift Aid donations.

We do not use cookies  on our website and will not use your information for any marketing purposes.

We will retain your information, securely, for two years after the last contact with you or until you ask us to remove it. You have the right to have your data deleted at any time. You have the right to request a copy of the information we hold about you at any time. If you do so, or have any other queries about your privacy, please contact the Secretary: secretary.wts@outlook.com.

The Festival Environment:

The Festival is held in the Methodist Church room, off the Market Place, Leyburn, or Tennant's Garden Rooms and is run by volunteers. There are stewards on all doors to provide a safe environment for children attending the Festival and they are available to help when required. There is always more than one Steward in a room at any one time. It is the policy of our festival to inform and involve parents/guardians/carers and teachers in partnership with you in order to ensure, as far as it is reasonably practicable, a safe environment at our festival.

To Whom does this Policy Apply:

This policy relates to children under the age of 18 years and members of vulnerable groups of any age whose needs are identified to the festival organisers by parents, guardians, carers and teachers prior to their arrival at the festival. This should be done by contacting the address or telephone number at the foot of this document. Our festival actively seeks, wherever possible, to meet these needs, but must know beforehand in order to prepare support, or let you know we are unable to help.

Festival Personnel:

All personnel connected with the Festival are volunteers, whose details are held by the committee. This policy will be sent to all Festival volunteers before the start of the Festival to make them aware of the need to safeguard the children who are performing. Every helper is identified by a badge stating their position, and any queries can be answered by them or by a member of the committee. All jobs are reviewed to see if an enhanced disclosure from the DBS is required.

Preparation for Attendance at the Festival:

All parents/guardians/and teachers should be aware of their responsibilities at the Festival. ​ For private teachers and group leaders with multiple entries the policy will be sent, together with the teacher's letter which must be signed and returned to the festival by the teacher/leader to say that she/he has passed on all the information to parents. If teachers do not send back signed papers to say the policy has been distributed, entries cannot be accepted as it may damage our organisation irreparably if we fail to follow our Safeguarding policy.

For State Schools or Private Schools where the entry is a “school regulated event” and arrangements are made by the school with teachers attending with the pupils, one copy of the policy will be sent to the school. Where parents/guardians/carers are not personally attending with their children, this Policy requires them to be satisfied that their children will be accompanied to the festival and adequately supervised by responsible adults acting on their behalf.

Photographs, Videotapes and Press Photography:

It is illegal to record performances and that soundtrack, still or moving image recording on any capable device or photography of any type is strictly forbidden. The Tournament’s publicity officer will obtain permission from the responsible adult(s) before taking photographs of any award winners or other participants. No publicity photographs will be taken during performances.

The Legislation and Guidance that Supports This Policy:

The Rehabilitation of Offenders Act 1974, The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000; The Children Act 2004 and The Vulnerable Groups Act 2006.

Policy Review:

The organisers will constantly review their policy, improving and enhancing it as necessary. In doing this they will contact the British Federation of Festivals who will look to other agencies for good practice, most notably the NSPCC and Arts Council of England for guidance.

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Our registered address is:

Woodbine House,

Newton-le-Willows, Bedale,

North Yorkshire DL8 1TG.